Introduction

This policy relates to the management of data by More Onion Ltd (UK) and More Onion e-campaigning GmbH (Austria and Germany). This privacy policy will explain how our More Onion Ltd and More Onion e-campaigning GmbH (‘we’) uses the personal data we collect from our Clients and other parties interested in our services (you). Relevant websites include www.more-onion.com (and all *.more-onion.com websites) as well as www.campaignion.org. ‘Personal data’ is defined in accordance with GDPR.

This policy does not relate to personal data collected through our toolset Campaignion. In the case of Campaignion, the Client is the Controller of all supporter data collected, and more onion acts as the Processor. Therefore the Privacy Policy of the Client applies. Obligations between more onion and the Client in this case are outlined in our contract for this service.

What data do we collect?

We collects the following data:

  • Personal identification information of members of staff and job applicants (Name, phone number, etc.)
  • Any other personal data freely disclosed through the course of correspondence
  • Personal identification information of clients and potential clients (Name, employer, position, email address, etc.)
  • Data on visits to one of our websites (anonymised) as well as data about digital interactions (such as the click on the link in an email or who follows us on social media)

How do we collect your data?

The data that we collect is primarily provided directly by you, when you:

  • Complete a form on our website
  • Send us an email or receive an email from us (and click on a link)
  • Speak to us on the telephone or face-to-face
  • Attend an event we organise or also attend

We may also collect data indirectly from a publicly available source, such as LinkedIn.

How will we use your data?

We collect your data so that we can:

  • Provide online free reports, case studies and event invites, exclusively for those who have requested to receive them
  • Keep Clients up to date on our work and out offerings
  • Communicate with existing clients to effectively manage and deliver your projects
  • Measure the effectiveness of some of our marketing efforts and to improve based on testing and data insights

How do we store your data?

Your information may be stored in a number of locations, including:

  • Our email servers (Easyname)
  • Our self-hosted, secure file transfer service "NextCloud" (in our data center)
  • The webservers in our data center
  • Our computers
  • On our mobile phones
  • On our online CRM system (Nutshell CRM)
  • On web analytics systems, such as Google Analytics , Inspectlet or others (only meta data, IP address anonymised, not linked to personal data)

Marketing

We may send marketing materials to people who have requested to receive these. If you have opted to join our email marketing list, you may opt-out at any time by notifying us via email at contact@more-onion.com.

We may also send materials such as free reports, case studies and event invites to current and former clients, via your provided company email address. Current and former clients may opt out of all emails except those essential for the continuation of our agreed work or service, or administrative functions (such as billing).

What are your data protection rights?

You are entitled to the following:

The right to access – You have the right to request that we provide copies of personal data held about you. We have the right to charge a reasonable fee for the administrative costs of such requests if they are manifestly unfounded or excessive; or if an individual requests further copies of their data following a request.

The right to rectification – You have the right to request that we correct any information that you believe to be in accurate. You also have the right to ask us to complete information that you believe to be incomplete.

The right to erasure – You have the right to request that we erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions

The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

Cookies

What are cookies?

Cookies are placed on your computer to collect standard Internal log information on visitor behaviour information. When you visit our websites (including more-onion.com and Campaignion.org), we may collect information from you automatically through cookies or similar technology (such as session storage and local storage).

For further information, visit https://www.allaboutcookies.org/

How do we use cookies?

We use cookies in a number of ways including:

  • To track how many unique individuals (browsers) visit our pages (data is anonymised and not linked directly to your personal information)
  • To periodically record sessions of users as a means to improve usability of our website (data is anonymised and not linked directly to your personal information)
  • To secure form submissions and protect them against spam
  • To pre-fill forms within the same browser session, so you don't have to type in your details multiple times (using session storage)

What types of cookies do we use?

Functionality – We use some cookies designed to improve your on-site experience. For example what language you prefer and the location you are in. Also whether you have chosen to allow JavaScript within your browser. We may also use cookies to remember which forms you have completed and the values you have given for them.

Understanding – We use some cookies to help us to understand how you use the website, which pieces of content are valuable to you and which devices you use so that we can improve the quality of the content and ensure that it is clear and attractive on your chosen device.

How to manage your cookies

You can set your browser to not accept cookies, and the above website will tell you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

Our websites may contain links to other websites. Our privacy policy only applies to our website, so if you click on a link to another website our policy does not apply.

Changes to our privacy policy

This policy will be reviewed and updated from time to time. This policy was last updated 9th August 2019.

How to contact us

You can contact us at contact@more-onion.com if you have any questions or would like to exercise one of your data protection rights.

How to contact the appropriate authorities

Should you wish to make a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office or the appropriate authority in your country.